2022-2023 CLSAS Leadership Board Election

Positions that will have vacancies this election:
1) Vice President
2) Treasurer
3) Events Coordinator
4) Newsletter Coordinator

General Responsibilities

While the weekly time commitment of these roles is variable, CLSAS Leadership Board (LB) members should expect to spend an average of 5 to 10 hours per week on CLSAS-related work, which includes time spent planning and in meetings. In addition to the specific portfolios below, all CLSAS LB members are expected to:

  • Communicate with the CLSAS LB via Slack, email, and phone calls in a timely and professional fashion. We recognize CLSAS is an all-volunteer organization and accommodate requests for absences and periods of limited communication.

  • Virtually attend monthly board meetings and provide regular updates on their committee work to fellow board members and volunteers. Attend an in-person annual conference (funding provided by CLSAS).

  • Review and vote on Leadership Board business, including bylaw amendments, requests for funding, and approval of board partnerships.

  • Provide feedback on a range of official board documents, including for meetings with external organizations including American Councils for International Education (AC).


Board Structure

The CLSAS Leadership Board is made up of 10 total roles:

  • Executive Committee roles: President, Vice President, Secretary, and Treasurer

  • Non-Executive roles: Each of the committees below is chaired by a board member, referred to as the ‘Director of [Committee]’ and/or ‘[Committee] Coordinator’

Executive Role 1: President (Incumbent is running)

  • Manages the Leadership Board’s general strategic direction, distribution of tasks, and boar responsibilities (in collaboration with the Vice President and Secretary)to external audiences

  • Represents the society’s viewpoints and initiatives in meetings, phone calls, and presentations

  • Coordinates Leadership Board meetings and decision-making with input from current and former board members, including overseeing official board votes and bylaw amendments

  • Represents the society and leverages connections in the international education space to collaborate with other organizations and groups, including other alumni organizations

Executive Role 2: Vice President (Vacant)

  • Oversees CLSAS committees, in conjunction with the President

  • Oversees CLSAS-affiliated activities, including a podcast series 

  • Plans the CLSAS Annual Conference with the Events and Partnerships Coordinators

  • Assists in CLSAS membership recruitment and application approvals

  • Connects volunteers to relevant committees and board activities and funding opportunities

  • Assists the Treasurer in the organization’s financial management, including by identifying grant


Executive Role 3: Secretary (Incumbent is running)

  • The Secretary collaborates with the President and Vice President on issues pertaining to organizational planning

  • Serves as the primary contact for communications with American Councils, which involves compiling and sending monthly updates and attending meetings with American Councils

  • Manages membership registration process

  • Carries out a range of additional tasks associated with membership information usage, for example assisting with event registrations and coordinating mentorship pairings

Executive Role 4: Treasurer (Vacant)

  • Manages financial policies and banking matter

  • Presents quarterly financial reports to the LB

  • Ensures that CLSAS maintains its nonprofit 501c3 status federally and with the District of Columbia

  • Maintains records of financial transactions, including membership dues and organizational expense reimbursements

  • Identifies new funding opportunities for the organization

Non-Executive Leadership Board Roles

Communications (Incumbent is running)

  • Maintains the CLSAS website with regular updates

  • Works with the Database Coordinator to ensure membership data is up-to-date

  • Supports the Newsletter Coordinator and oversees the quarterly newsletter production

  • Creates membership-wide email campaigns and social media posts

  • Develops relationships with other organizations in coordination with the Director of Partnerships

  • Works directly with other board members to brainstorm events, opportunities, collaborations, and funding allocations


Community Outreach (Incumbent is running)

  • Engages with CLSAS members to learn about their community engagement and volunteer interests

  • Identifies and connects CLSAS members to opportunities to use their language skills to serve communities

  • Collaborates with the Events Coordinator to invite service organizations to attend CLSAS events, conferences, and career fairs


Data (Incumbent running)

  • Maintains the membership application form and corresponding membership data

  • Cleans, organizes, and performs backups of membership data and historical data (flyers, minutes, etc.)

  • Queries membership database for lists of CLSAS members at the request of the Leadership Board

  • Produces visualizations and statistical analysis of the membership data for presentations, flyers, and partnerships data access, usage, and sharing principles to the Leadership Board

  • Maintains the security and privacy of personally identifiable data by clearly communicating

  • Regularly updates MailChimp lists


Event Management (Incumbent is running)

  • Brainstorms and plans meaningful professional development and networking opportunities for CLSAS members with Alumni Ambassadors/CLS alums 

  • Assists with execution of virtual and in-person events whenever possible, including in conjunction with the Annual Conference

  • Promotes event-related information on social media

  • Collaborates with the Partnerships Director to secure event funding


Newsletter (Vacant)

  • Produces quarterly newsletters primarily using Canva

  • Selects and interviews alumni for spotlight articles within newsletters

  • Designs, formats, and phrases image and text content within newsletters

  • Reports to and works under the CLSAS Director of Communications

  • Collaborates with CLSAS Leadership Board members such as the CLSAS podcast and events teams which provide additional newsletter content

Partnerships (Incumbent is running)

  • Organize and advance relationships with governmental offices, NGOs, universities and private sector businesses that would be beneficial to CLS alumni

  • Abide by guidelines set forth in the CLSAS bylaws in the conduct of these relationships

  • Identify opportunities to align CLSAS and partner organizations around common goals, particularly to provide linguistic, academic and/or professional opportunities to CLS alumni